You need a printer with the SCAN function capability or a scanner. You must download ADOBE Reader which is free software. Place the document you wish to scan on the glass surface face down. Some printers give the option of selecting a format to scan your document in pdf file.Once the document has been scanned to your computer a folder is automatically set up for you named My Scans. Emailing is simple. Once the file is scanned, saved and renamed to your liking, you simple go to your email account and prepare an email to whomever you are sending the document to. Attach the document and send it off.